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WPS Office offers a powerful batch printing feature that allows users to print multiple documents at once without having to open each file individually

Anyone managing frequent print jobs—whether for academic, financial, or business purposes—will find this feature indispensable

The process dramatically lowers workload and prevents common errors like forgetting a file or printing an outdated version

Before initiating batch printing, gather all relevant documents into a single folder so WPS Office can locate them quickly and efficiently

Open WPS Office and navigate to the main menu

In some editions, you’ll find it under "File" > "Print" > "Batch Print" or within the "More Tools" submenu

Once the batch printing window opens, you will see an option to add files

Click on "Add Files" or "Add Folder" to import the documents you wish to print

To add several files quickly, press and hold Ctrl and click each one, or opt for "Add Folder" to include all compatible files in a directory

Once imported, the documents appear in a sequential list showing the exact order of printing

Adjust the order by clicking and dragging files up or down in the list, or eliminate a file by selecting it and clicking the trash icon

Verify that the printer is online, has sufficient paper, and is set to the right output mode

You can adjust page ranges, print quality, color settings, duplex printing, and paper size for all documents collectively

The system applies your chosen configurations to every file, so no document differs in quality, layout, or format

Not all document types are eligible for batch printing—check the accepted formats before proceeding

Only.DOC,.DOCX,.XLS,.XLSX,.PPT,.PPTX, and.PDF files can be processed in batch mode

Unsupported files are silently excluded from the print queue, so you may miss them

Preemptively transform non-standard documents into recognized formats to prevent printing interruptions

Once you are satisfied with your selections and settings, click the "Print" button to start the process

Each file is processed silently in sequence: opened, printed, then closed, all without user interaction

Depending on the number and size of the documents, this may take a few minutes

A progress bar and status log appear in real time—allowing you to pause, resume, or abort the job as required

Batch printing in WPS Office is not only efficient but also helps maintain organization

For instance, if you are preparing a set of printed reports for a meeting, you can add all related documents into one batch and ensure they print in the correct order

No more hunting through folders, renaming files, or rearranging desktop icons before printing

Additionally, because the process is automated, the likelihood of forgetting to print a file or printing the wrong version is greatly reduced

You can store your preferred print settings as a reusable profile for recurring tasks

Perfect for HR teams printing monthly payslips, teachers grading assignments, or accountants generating invoices

Give your configuration a unique label, save it, and reload it whenever you need to reprint the same document type

In essence, this feature transforms tedious, error-prone printing into a smooth, automated workflow

Whether you’re printing lecture notes, project proposals, or bank statements, batch printing makes the entire process faster and cleaner

Mastering this feature empowers you to work smarter—less hands-on time, fewer mistakes, and perfectly organized printed results